Post-Lockdown Driving Lesson Guidance Notes for Bill Plant Driving School Instructors
INTERNAL ONLY. This document is for guidance purposes only. Please do not directly share with your pupils. Separate communication for pupils and the general public will be created and shared with you.
Last Updated: 3pm, 19th June.
The health and safety of our driving instructors, trainees, trainers, pupils and staff is our number one priority. As such, the following document has been prepared, which outlines our existing guidelines regarding COVID-19 that you should follow when teaching pupils, in order to minimise risk. These guidelines are subject to alterations over time and you will be informed of any changes made. At all times, we ask that you follow these guidelines to the best of your ability.
The main symptoms of COVID-19 are as follows:
- A high temperature – if you feel hot to touch on your chest or back and/or are running a temperature of 37.8C or higher
- A new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)
- A loss of taste and or smell – this means you have noticed you cannot smell or taste anything, or things smell or taste different to normal
- If you are feeling unwell and are experiencing any of the symptoms listed above, or develop any these over time, you must not be conducting driving lessons at all. You need to self-isolate (do not leave your home or have visitors, and anyone you live with/in your support bubble must also self-isolate.) and get a test as soon as possible.
- Secondly, if you have been displaying the symptoms of COVID-19 within the last 7 days, or been in contact with someone who has displayed the symptoms of COVID-19 within the last 14 days you must not be carrying out driving lessons.
- Thirdly, do not work if you have been specifically asked to self-isolate for a period of 14 days as part of the NHS’s Track and Trace scheme.
In all cases, please seek the appropriate medical advice from the NHS website and inform a member of the Instructor Support Team as soon as possible if you need to self-isolate for any of the reasons outlined.
Requirements prior to the commencement of Driving Tuition – Students
- Please make all your students aware that they must respond to the communications you send them prior to their lessons commencing to confirm their suitability for tuition, in line with the health and safety elements outlined below.
- Students should be made aware when arranging lessons with you that failure to respond to your health and safety communications prior to the lesson commencing can result in their driving lesson being cancelled, and no refund offered.
- Before you leave to collect your pupil for their lesson, ensure you call or text them, at most a few hours before, to check if they have had any symptoms of COVID-19 in the last 7 days or if they know anyone that they have been in contact with that is showing symptoms within the last 14 days. If either of these are the case the driving lesson should not take place and can be rescheduled for when both criteria are met.
- Remind students to wash their hands (for at least 20 seconds) immediately before leaving the house for their lesson.
- Politely request that your pupil wears clothing that is suitable and covers as much of their arms and legs as possible.
- Students who use the pupil handbook to record their progress should bring this to their lesson alongside their own pen and record their progress accordingly with your supervision. You should not be sharing pens and pupil progress records.
- Pupils should be encouraged to limit any personal items brought on their lessons such as mobile phones, food and drink.
- Once you arrive to collect your pupil, you should not go to greet them at their place of residence, instead stand outside the tuition vehicle at the scheduled appointment time and do not shake their hands. Assess whether they are well enough to start the lesson and do not let them get in the car straight away.
- This should be done by having a brief conversation with them, at least 2m apart, and see if you notice any symptoms and again confirm they have not had symptoms in the last 7 days or if they know anyone that they have been in contact with that is showing symptoms within the last 14 days. If you have a digital thermometer, this should be used to check both the instructor’s and pupil’s temperatures are under 37.8C.
- Do not start the lesson if you think that they are suffering symptoms of COVID-19. Politely inform them that it is not a problem to reschedule lessons for a future date when the risk elements are met and both parties are comfortable.
- Explain to them that you have just cleansed your hands with hand sanitiser and that you have thoroughly cleaned the tuition vehicle.
- When checking a new pupil’s licence online (www.gov.uk/check-driving-information), do not touch their licence and do not use your pupil’s phone. Instead get the one-off check code and use your own phone. Ask the pupil to hold up their licence for verification purposes.
- Electronic prepayment is strongly encouraged as your preferred method of payments, please limit the handling and transferring of cash to a minimum. If cash is taken, you should sanitise your hands straight away afterwards.
Requirements prior to the commencement of Driving Tuition – Cancellation Policy
- The 24-hour cancellation policy still applies for driving tuition with Bill Plant Driving School as per our standard Terms and Conditions.
- During this period however, we strongly encourage you to increase the frequency of pre-lesson communication with your pupils to reduce cancellations and please be sympathetic towards pupils who express the need to cancel at short notice due to COVID-19 symptoms.
Requirements prior to the commencement of Driving Tuition – Tuition Vehicle
- Make sure that your vehicle is kept clean and has been sanitised prior to starting every lesson with antibacterial wipes and/or spray (70%+ alcohol) . Particularly, wipe clean the steering wheel, the horn, gear lever, parking brake lever, stalks, interior and exterior door handles, window and mirror controls, seat controls, seatbelts, head restraints, car keys, and any training resources.
- It is essential that when carrying out this cleaning process, you take every precaution possible to not touch your face until the process is fully completed and your hands have been sanitised thoroughly. Wipes, tissues and disposable masks should be placed in seal-able disposable bin bags and thrown away safely and responsibly at the end of each lesson. Do not clean your hands in your client’s place of residence.
- Provide ventilation during teaching by having the windows partially down. Avoid using air conditioning if possible and if you do have to use it then do not set it to recirculate.
- Remove all unnecessary items from the car so that the side pockets are all clear. This reduces the risk of common sharing of items during teaching.
- Breathing may be relatively restricted by wearing masks or visors, so if deemed necessary by either party, it is recommended that you add a break within the lesson, where you can both get out of the vehicle, remove your mask or visor for a couple of minutes (keeping a minimum 2m gap at all times)
- Do not make any changes or modifications to your car. Any modifications must only take place if they are communicated to you directly by the Car Department.
Requirements during the provision of Driving Tuition – PPE
- We strongly recommend that for all driving lessons, you wear disposable gloves and a disposable mask (a visor or a mask with a vent is better if you wear glasses). The need for regular use of hand sanitiser and antibacterial wipes (70%+ alcohol) is referenced thoroughly within these guidance notes in addition to disposable bin bags.
- Please self-source all the above forms of PPE which are now readily available in most major supermarkets and pharmacies nationwide.
- We recommend you ask your pupils to bring/wear their own disposable masks, gloves and hand sanitiser for their driving lessons and carry with you a supply of these in the case that the pupil does not have them.
- When wearing a face covering or mask, make sure it covers your face from the bridge of your nose down to your chin. You can learn more about face coverings, including how to make one at home, on this government advice page.
Requirements during the provision of Driving Tuition – Teaching
- When greeting pupils, maintain a 2m distance and do not shake hands.
- Avoid handling paper within the car. Either ask your pupil to write training notes themselves in their pupil handbook using their pen or keep a personal note of them somewhere and provide these electronically to the student after the lesson.
- Pens and paper must not be shared
- Visual training aids should be held up, but not passed to your pupil.
- The instructor and pupil should limit face-to-face contact and instead talk facing forwards when discussing certain subjects.
- During a lesson, if either of you develops symptoms of COVID-19, the lesson should end as soon as possible and return to the pupil’s home. Please follow the relevant medical advice.
- Wherever possible, wear clothing that fully covers your arms and legs
- Change and wash your work clothes daily
- Pupil’s parents, partners and friends must not be permitted to sit in on lessons.
- If you are driving or giving a demonstration drive, you will need to wipe down all the controls before swapping seats with your pupil. Try to avoid swapping seats unless it is absolutely necessary.
- At the end of the lesson, the car should be thoroughly cleaned for the next pupil
- Electronic payments for the lesson are strongly encouraged, but if you take cash, again you must sanitise your hands.